All-in-One Guide: How to Get Into a Private Elementary School

Applying to private elementary school takes planning and preparation. From setting goals to understanding interviews and assessments, this guide breaks down the process into 6 clear steps—so you can find the right fit for your child and apply with confidence.

TL;DR

6 Key Steps in the Private School Application Process:

1. Have a family discussion: Talk about your goals, values, and what kind of school fits your child best.
2. Research schools online: Make a shortlist of 5–10 schools based on location, curriculum, and philosophy. Pay special attention to tuition and financial aids.
3. Plan for campus visits: Learn about each school’s community and admission requirements. Most families apply to 3–5 schools.
4. Submit your online application: Create an account, pay the application fee, and track deadlines.
5. Complete supporting materials and required tests: This may include documents, test results, and scheduling interviews.
6. Review admission results: If accepted, you’ll confirm with a deposit and review the tuition plan. If waitlisted, send regular updates to show continued interest.

We’ll go into detail for each step in the sections below—so you feel fully prepared for your child’s private school journey.

Step 1: Ask These 3 Questions Before You Apply

Before you begin the application process, take time to reflect as a family. Private schools are not just looking at test scores. They want to know if your values, goals, and learning style match their mission.

Ask yourself these three key questions:

1. What do private schools value—and how does that align with our family? (Think about academic readiness, curiosity, or parent-school partnership.)
2. What is our long-term education goal? Do you want a rigorous academic path, a nurturing environment, or a balance?
3. What are my child’s strengths and personality traits? Is your child creative, logical, social, or independent?

Writing down your answers will help you choose schools that fit—and prepare a stronger, more authentic application.

Once you’ve clarified your goals, it’s time to explore what’s out there—and narrow your options with purpose.

Step 2: Build Your School List Through Online Research

Choosing the right private school starts with good research. Every school has its own values, curriculum, and admissions process. Your goal is to narrow your list to about 5–10 schools—and apply to 3–5.

Here are some factors to consider:

• School type: academic, religious, bilingual, or gifted
• Grade span: Pre-K–5, K–8, or K–12
• Teaching style: Montessori, inquiry-based, traditional, or project-based
• Tuition and financial aid: what’s the cost, and are scholarships available?
• Commute: is it realistic for your daily schedule?

If you’re new to the private school world, the article below helps to understand the different types of schools and what makes each unique:

Types of Private Schools and How to Choose the Right One

Understanding Tuition and Affordability

Affordability is one of the most important factors families consider when looking at private schools.

Tuition can vary widely—from just a few thousand dollars to over $60,000 per year—depending on the school’s location, reputation, and grade level.

While cost is a major concern for many families, most private schools offer ways to make tuition more manageable, such as:

• Need-based financial aid – Based on your family’s income and financial situation
• Merit scholarships – Often available in upper grades for academic or talent-based achievements
• Sibling discounts – Reduced tuition for families with multiple children enrolled
• Flexible payment plans – Monthly, quarterly, or semi-annual options to spread out the cost

Education loans are also an option for families seeking financial support beyond what schools offer.

Plan Ahead

It’s important to ask each school about financial aid policies and deadlines early in the process. Some schools have limited aid budgets, and awards are often given on a first-come, first-served basis.

The table below compares tuition rates at well-known private schools in New York, California, and Texas. Here are three key takeaways:

• Elementary school tuition varies significantly—sometimes by 4 to 5 times. In our comparison, the lowest tuition is under $17,000 per year (not even the lowest tuition level of private schools), while the highest exceeds $69,000. That’s a wide range even within the same grade level.
• New York schools have the highest tuition overall. Top NYC schools like Trinity and Horace Mann charge more than $65,000 per year starting in Kindergarten.
• Tuition differs across states—even for the same school brand. For example, Challenger and BASIS charge lower tuition in Texas compared to their California campuses. This reflects regional differences in income, cost of living, and affordability.

Schools	Kindergarten	Grade 1	Grade 2	Grade 3	Grade 4	Grade 5
Trinity -NY	$69,000	$69,000	$69,000	$69,000	$69,000	$69,000
Horace Mann -NY	$65,370	$65,370	$65,370	$65,370	$65,370	$65,370
Riverdale – NY	$59,412	$59,412	$59,412	$59,412	$59,412	$59,412
Nueva -CA	$46,910	$46,910	$46,910	$46,910	$46,910	$62,560
Harker -CA	$49,900	$49,900	$49,900	$49,900	$49,900	$49,900
Basis -CA	$34,650	$34,650	$34,650	$34,650	$34,650	$39,795
Challenger – CA	$25,840	$26,610	$26,610	$26,610	$26,610	$26,610
Polytechnic -CA	$36,900	$36,900	$36,900	$36,900	$36,900	$36,900
St. John’s – TX	$30,890	$30,890	$30,890	$30,890	$30,890	$30,890
The Village – TX	$28,950	$28,950	$28,950	$28,950	$28,950	$31,750
Challenger – TX	$16,930	$18,600	$18,600	$18,600	$18,600	$18,600

Now that you’ve built a shortlist, it’s time to experience the schools firsthand—here’s how to get the most from your visits.

Step 3: Schedule School Visit

Visiting a school in person is one of the best ways to learn what it’s really like. It helps you go beyond the brochures—and see how the school feels in action.

Most private schools offer two types of visits: official and informal.

Official Visits

• Open House: Open Houses are usually held before or during the application season. Families meet school leaders, explore the campus, and ask questions. Most schools offer one or more sessions each year.
• School Tour: Many schools allow families to book a private or small-group tour online. You’ll walk through classrooms and common spaces with an admissions officer or staff member.
• Shadow Day: Some schools allow younger applicants to join a short classroom activity or small group session. Full Shadow Days are more common in middle or high school admissions and are not typically offered for early elementary grades.

Informal Visits

Even if you don’t have a scheduled tour, you can still learn a lot:

• Walk or drive around the school during recess or pickup time
• Observe how students interact
• Talk to parents near the school gates for honest feedback

Whether formal or informal, a school visit helps you observe student behavior, school culture, and daily routines. It’s one of the best ways to decide if a school feels like the right fit for your child. After your visits, narrow down your list to 3–5 schools—places where both you and your child feel comfortable and excited to apply.

Why only 3-5 schools？

• Costs add up: Each school charges an application fee and deposit.
• It takes time: Essays, documents, and interviews require effort.
• Fit matters: Focus on schools that truly match your child’s needs.

Once you’ve found your target schools, the application process begins. Here’s how to stay organized and on time.

Step 4: Create an Account and Complete your Application

Be aware of each school’s timeline. Make sure to submit your application and pay the fee before the deadline. Supporting materials, admission events, and interviews may take place—or be updated—even after the deadline.

Private School Application Timeline

Once you’ve chosen your target schools, the first thing to do is check the admissions timeline. Planning ahead is essential—especially for competitive grades like Kindergarten and Grade 1. Some families begin their school search more than a year in advance.

Below is a general timeline based on the 2025–2026 application cycle:

• Applications open: Late August to October 2025
• Application deadlines: November 2025 to early February 2026
• Interviews and testing: October 2025 to February 2026
• Documents due: December 2025 to February 2026
• Admissions decisions released: End of February to March 2026
• Second-round applications: Available at some schools if seats remain

Give yourself enough time to complete each step thoughtfully—last-minute applications can hurt your chances, especially when interview slots fill up early.

Some schools have already released their application timelines for Fall 2026 (swipe to watch more). Be sure to check each school’s website for the most up-to-date information.

Submit an Inquiry

Most schools now require an additional step before you can open an application account—called submitting an inquiry. This step may happen even before you schedule a visit or start your application. It helps the school learn about your interest and background, and allows them to send you updates on the application process and upcoming events as you decide whether to apply.

Application Account

Most private schools manage their admissions through an online portal, such as Ravenna, SAO (Standard Application Online), or a school-specific platform. Creating an account on these portals is often the first formal step in the application process.

Once registered, you’ll use this portal to:

• Submit the application form and pay the application fee
• Track important deadlines and task checklists
• Upload required documents (e.g., report cards, recommendations)
• Schedule interviews or assessment sessions
• Receive admissions decisions

Set up your account early so you can monitor updates and avoid last-minute technical issues. Some schools also use the portal to send reminders about upcoming events or missing materials.

Step 5: Collect and submit all supporting materials

Most private elementary school applications include both academic records and family input. Below is a breakdown of common requirements and tips for each:

1. Application Form and Fee

This is the official start of your application. While straightforward, accuracy is key—make sure all personal details (such as name and birthdate) match other documents. Submitting early can show your seriousness and help with interview scheduling.

2. Parent/Guardian Questionnaire or Statement

This is one of the most important non-academic pieces. Schools use it to understand your family’s values, parenting approach, and educational goals. Be thoughtful and authentic—highlight your child’s strengths and personality with specific examples.

3. Teacher Recommendation Letters or Forms

Teachers provide insight into how your child functions in a classroom—academically and socially. Most schools ask for a current Math or English teacher’s recommendation. For younger children (e.g. Pre-K), this may come from a homeroom teacher or administrator.

Tip: Notify your teachers early and share key deadlines. A thank-you note goes a long way!

4. Report Cards or Student Records (Past 1–2 Years)

Admissions teams look for academic progress, classroom behavior, effort, and teacher comments—not just grades.

Tip: If your child experienced a performance dip due to illness or transition, consider explaining this in your parent statement or via a counselor note.

5. Transcripts

These are often a formal version of report cards and may be sent directly by your child’s current school. Transcripts help ensure consistency across applications.

Tip: Confirm with your school how and when they submit transcripts to avoid delays.

6. Standard Test (Required or Optional)

ISEE or SSAT Scores

At the elementary level, standardized test scores are usually optional for Kindergarten applications, but may be required for Grades 1 to 5 depending on the school. They can strengthen your child’s profile—especially when applying to academically competitive schools.

Tip: If your child excels in reading or math, submitting scores can help them stand out. Prepare early to avoid last-minute stress.

IQ Test Results (Common in gifted-track schools)

IQ tests assess a child’s cognitive abilities, verbal reasoning, and learning potential. These are often required by gifted or highly academic schools. Common tests include WPPSI and CogAT.

Tip: Ask each school which tests they accept and how recent the scores must be (most require results from the past 6–12 months).

Character or Personality Snapshot

Some schools use short assessments to understand your child’s social-emotional development and adaptability.

Tip: These are typically done at home. No prep is needed—just ensure your child is rested and focused.

Want to learn more about IQ testing for private schools?

Read our full guide: Nueva and More – Private School IQ Tests Explained

7. Interviews (Required or Optional)

Not all schools require interviews for elementary applicants, but most top-tier private schools do. These usually include both a parent meeting and a student interview.

Parent Interview

The parent interview is a key part of the private elementary school admissions process. While typically conversational in tone, it is a formal opportunity for the school to evaluate whether your family is a good fit for their mission and learning environment. It’s also your chance to share your goals, ask thoughtful questions, and demonstrate your interest in the school community.

Student Interview

Interviews may be one-on-one or in small groups. Children are usually asked to:

• Introduce themselves
• Answer simple questions about their interests, family, or school
• Interact with teachers and peers through play or discussion

The purpose is to understand your child’s personality, readiness, and communication style—not just academic skills.

Looking for more in-depth interview tips? Check out this blog: Private School Interview: How to Prepare and Question Checklist

How Think Academy Help Prepare for Assessments and Interviews

Private school admissions often include both academic assessments and interviews. Think Academy’s programs are designed to support your child in every area that matters.

• Be academically ready Our curriculum aligns with Common Core math standards and exceeds them where appropriate. We offer leveled courses that match private school expectations—from foundational number sense to early algebra and word problem solving.
• Be discipline ready Think Academy’s structured classroom routines help students build strong learning habits. From raising hands to staying focused during group activities, our classes prepare children for the behavioral expectations of Pre-K and Kindergarten interviews.
• Be communication ready Our small-group, interactive classes encourage students to speak clearly, listen actively, and express their thoughts with confidence. These skills are essential for both peer collaboration and teacher interaction during interviews.
• Be emotionally ready Through positive reinforcement and engaging challenges, our programs help children develop perseverance, curiosity, and adaptability—key traits that many private schools look for in young applicants.

Whether your child is preparing for an individual readiness test or a group observation session, Think Academy builds the academic foundation and classroom confidence to succeed.

🎯 Explore our programs:

• Lower Elementary (PreK-G2)
• Upper Elementary (G3-5)

Not sure where to start?

🎯 Take a Free Math Readiness Test to check your child’s current level and receive 1-on-1 feedback from our academic advisors.

Once your applications are in, the waiting begins. Here’s what to expect—and how to plan ahead for decision day.

Step 6: Review Admission Results and Next Steps

Admission results are typically released in late February or early March. If your child receives an offer, you’ll usually have 1–2 weeks to confirm your spot by paying a non-refundable deposit.

Tuition Payment Options

After acceptance, schools will share their tuition payment schedule. Here are the most common options:

• Initial Deposit Most schools require a non-refundable deposit shortly after acceptance—often within 7–10 days.
• Payment in Full Some schools offer a small discount if you pay the full annual tuition up front, usually due by June 1 or July 1.
• Installment Plans Many schools allow families to pay in smaller parts over time. Common structures include:
  • Two installments: One in summer (e.g., July) and one in fall (e.g., November)
  • Monthly installments: Spread over 8–10 months, starting in July or August and ending in spring
• Other options: Some schools may offer quarterly or semi-annual plans.

What If You’re Waitlisted?

Don’t give up. Many families are accepted off the waitlist—but you need to be proactive.

• Send polite follow-up emails every week
• Reaffirm your interest in the school
• Visit again if possible to show commitment
• Be responsive and positive in all communication

Your goal is to become the top candidate on the waitlist—showing genuine interest can make a difference.

Conclusion

Navigating private school admissions can feel overwhelming, but with the right plan, your family can move forward with clarity and confidence. Start early, stay organized, and focus on finding the best fit for your child.

Appendix: Math Curriculum Comparison: Public School vs. Academic Private School (PreK–G12)

In the U.S., math curriculum pacing varies widely depending on school type. Public schools typically follow Common Core standards, while academically rigorous private schools often accelerate 1–2 years ahead, even outside of Gifted & Talented (GT) or Honors programs.

The chart below compares:

• Public School Standard Track
• Typical Academic Private School Track
• Math Competition Recommendations

Table: By-Grade Math Progression and Recommended Competitions

Grade	Public School Curriculum	Academic Private School Curriculum	Recommended Math Competitions
PreK	Number recognition up to 100, basic counting	Simple addition and subtraction, shape and color sorting	N/A
K	Basic addition, shape identification	Word problems, visual pattern recognition, multi-digit addition and subtraction	N/A
G1	Subtraction, simple word problems	1–2 years ahead of Common Core; early multiplication and reasoning	Math Kangaroo
G2	Multi-digit addition and subtraction, measurements	Multi-digit multiplication and divisions, fractions, place value	Math Kangaroo / Noetic
G3	Multiplication, division, fractions, area and perimeter	Advanced fractions, create graphs, mass, area and perimeter, capacity	Math Kangaroo / Noetic
G4	Multi-digit multiplication, place value	Pre-Algebra preparation, abstract reasoning, early equation solving	Math Kangaroo / AMC 8
G5	Caluculation of fractions and decimals, volume, expression	Early Algebra topics, complex thinking problems	Math League / AMC 8

Notes:

• Curriculum terms are aligned with Common Core and competitive private school pacing.
• Private school curriculum is often 1–2 years accelerated, especially by Grade 3–5.
• Competition recommendations are based on content alignment and grade-level eligibility.

About Think Academy

Navigate your child’s educational journey with expert guidance from Think Academy, part of TAL Education Group. We provide valuable educational research and insightful analyses to help parents and students strategically plan for long-term academic growth in K–12 education. Trust Think Academy for authoritative information and resources to ensure informed decisions and successful educational outcomes.

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